JOBS & INTERNSHIP

 JOB DESCRIPTION:  EXECUTIVE ASSISTANT

POSITION SUMMARY:

Downtown Kalamazoo Incorporated (DKI) is seeking energetic, detail oriented, well-organized Executive Assistant/Receptionist. This position will provide support services to the President and other management staff as needed.  This a fulltime salaried position.  Pay range starts at $12/hour. 

PRINCIPLE DUTIES AND RESPONSIBILIES:

·         Responsible for Board and Committee agendas and minutes, maintenance of Board books, and preparation of orientation binders.

·         Prepares and coordinates necessary documents, photocopying, and assembly of documents for various meetings.

·         Emails or places phone and conference calls for meeting reminders.

·         Maintain DKI calendar and coordinate meetings and appointments for DKI staff.

·         Answer phones and refer calls to appropriate staff, city department, or other organization, serving as an information resource for Downtown Kalamazoo.

·         Greet visitors and direct to appropriate staff person, city department, or other business or organization and serve as information resource for Downtown Kalamazoo.

·         Provides support services to the President as well as other staff as necessary.

·         Computer knowledge in Microsoft Word, Excel, Outlook, Publisher, PowerPoint, and Photoshop.

·         IT knowledge a plus- phones, computers, web, printers, and copiers.

·         Maintain office supplies, equipment, and meeting supplies

·         Assist with administration of Downtown Dollar program.

REQUIREMENTS:

·         Strong interpersonal skills

·         Strong organizational skills a must.

·         Must be detail oriented and have strong time-management, proof reading, and writing skills.

·         Ability to handle questions/complaints in a professional manner.

·         Strong typing skills.  Minimum of (60) words/minute.

·         Ability to sit and work at a computer for long periods

·         Driver’s License

APPLICATION DEADLINE:     May 16, 2016

Resume and Cover letter may be submitted to:          

Steve Deisler

Executive Director

141 East Michigan Avenue, Suite 501

 Kalamazoo, MI 49007

SDeisler@dki.org

 

www.downtownkalamazoo.org